Rainbow Games Tāmaki Makaurau Auckland Privacy Policy

Rainbow Games Tāmaki Makaurau Auckland respects your privacy and will protect your personal data that we process. We strive to always maintain a high level of security for all personal data you provide to us when you visit our website and/or register as participant of Rainbow Games Tāmaki Makaurau Auckland .

This page describes our privacy policy in relation to the processing of personal data about users of our website, subscribers to our newsletter, and those that have signed up as volunteers, participants, attendees and performers at Rainbow Games Tāmaki Makaurau Auckland.

For the sake of clarity, this privacy policy does not apply to the ways in which we process personal data about employees, consultants, vendors or service providers. We maintain the right to update this privacy policy from time to time, and so we recommend that you check this page every now and then to stay up to date in changes made. It was first uploaded on 1 June 2022.

Who are we?

Rainbow Games Tāmaki Makaurau Auckland is a charitable trust with the purpose of organising the Rainbow Games Tāmaki Makaurau Auckland from 2024. We have the following contact details:

Email: kiaora@rainbowgames.co.nz

This privacy policy applies to the ways in which we collect and process personal data about you collected by us. The personal data about you will be processed in a central database. We are bound by the data protection and privacy laws in Aotearoa New Zealand.

How to contact us

Should you have any questions regarding this privacy policy or the rights you maintain as a data subject, we invite you to email us at kiaora@rainbowgames.co.nz

How do we collect your personal information?

We may collect information about you before, during or after the event, by the following means:

1. Data collection forms that you complete on our website, social media, electronic surveys or on partner websites in order to register for an event or service or to request further information.
   
2. Cookies, pixel tags and other technologies embedded on our website or app.
   
3. Proximity data collected via Bluetooth or other proximity technologies during an event.
   
4. Data passed to us by a third-party data processor appointed by us to manage registration for certain events or activities.
   
5. Information on paper or other non-electronic means that is entered onto our database or other systems manually.
   
6. Data provided to us from partner organisations.

What information do we collect?

We may collect the following categories of personal data about you:

1. Your basic information such as your name, address, email address, telephone number etc.
   
2. Personal information you give to us when registering to participate or attend an event, such as your sexuality, gender identity, dietary requirements, membership of other organisations and country of residence etc.
   
3. Information about the ways in which you interact with us such as emails you’ve sent us, surveys you’ve filled out, contests or events you’ve taken part in etc.
   
4. Information about you that we’ve obtained from social networks, including, but not limited to, comments, behaviour, and interactions.
   
5. Information about your digital activities, such as browsing history, e-mail activity, and physical presence, through cookies, pixel tags and similar technologies such as beacons and Wi-Fi access points, including IP-addresses and MAC-addresses.

How do we use your personal information?

The information about you may be used for the following purposes:

1. Achievement and results relevant to local, national and international sporting codes and bodies which may be used for their competitions or databases.
   
2. Formulate draws for the competition.
   
3. Enhance your awareness of further opportunities in the sport (related to leverage and legacy outcomes and beyond)
   
4. Promoting and marketing Rainbow Games Tāmaki Makaurau Auckland
   
5. Providing you with newsletters and various communications, including benefits such as exclusive news and deals
   
6. Recruiting volunteers for Rainbow Games Tāmaki Makaurau Auckland.
   
7. Soliciting donations to finance various parts of Rainbow Games Tāmaki Makaurau Auckland.
   
8. Consumer analysis and segmentation, including tailoring the content of newsletters, other communications, and other media.
   
9. Evaluating and developing Rainbow Games Tāmaki Makaurau Auckland.
   
10. Facilitating your participation in Rainbow Games Tāmaki Makaurau Auckland including but not limited to sports tournaments, activities, cultural events, and rangatahi events.
    

Processing your personal data will in some cases be necessary to deliver a given service, such as for example registering you as a participant at Rainbow Games Tāmaki Makaurau Auckland and ensuring your needs are met as far as is practical for us to do so. Processing your personal data may also be necessary for us to comply with a request made by you, such as sending your newsletters, providing you with information about Rainbow Games Tāmaki Makaurau Auckland, letting you know about ways to volunteer etc.

The processing of your personal data may also be based on our legitimate interests in knowing more about our consumers to provide you with more tailored content, to develop and evaluate Rainbow Games Tāmaki Makaurau Auckland and to conduct statistics and analyses.

We may share your personal information with law enforcement agencies in Aotearoa New Zealand where we are required to do so by law or where we believe this is in the public interest or in the interest of preventing harm to an individual or individuals.

Communications and marketing

If you give consent, we will send you marketing communications by email and other technologies. These communications support the event’s wider marketing initiatives including digital marketing and communication activities. You may manage your subscriptions at any time by changing your settings. Should you wish to completely opt-out of receiving any e-mails from us, you should unsubscribe from our e-mail list by clicking the link in any email we send to you or by emailing kiaora@rainbowgames.co.nz to make the request. You have the option to object to the processing of your personal data for direct marketing purposes.

How do we share your personal information?

We may share your personal data with third party providers such as, but not limited to, online registration providers, marketing services, shipping companies etc. to carry out requests made by you and conduct our business.

We may also share your personal information with third parties that assist us with marketing towards you, for example social networks. We will always ensure that such third parties only use the personal information to promote Rainbow Games Tāmaki Makaurau Auckland and goods and services in relation to this and only do so in accordance with our instructions.

We do not sell, share or transfer your personal information to any third parties except as described in this privacy policy.

When do we delete your personal information?

We will retain your personal data for as long as we are legally required to do so. You can email us at kiaora@rainbowgames.co.nz at any time to request that your personal data be removed from our records and we will do this within three business days of receipt of your request.

Your rights as a data subject

As a data subject, you maintain the right to recall any consent(s) given in regard to our use of your personal data at any time.

You have the right to access your personal data and to obtain information about how we process it. You may also modify your personal data to make sure it is correct, and you may ask us to limit or cease the processing of your personal data or to delete it. You may object to the processing of your personal data.

To modify your subscriptions or to completely opt-out of receiving marketing communications and news from Rainbow Games Tāmaki Makaurau Auckland via email, please let us know by unsubscribing or click on the link in all our newsletters to opt-out of that particular service or to update your settings. Our contact information is stated above in the “How to Contact Us” section. You may also file a complaint with a competent data protection authority; in Aotearoa New Zealand this is the Privacy Commission at Privacy Commissioner.

How do we protect your information?

We care about the protection of your personal data and will apply industry standard security measures to ensure adequate protection of your data.

Consent

By using our website, you hereby consent to our Privacy Policy and agree to its terms.

Any questions?

We would love to hear from you if you have any questions, concerns or comments.

We use similar privacy policies as EuroGames Bern and the Hong Kong Gay Games.

About us

Rainbow Games Tāmaki Makaurau Auckland is a not-for-profit association.

Stay in touch

Pacific Rainbow Games Trust – Privacy Officer: Programme Director Teresa Platt, Teresa.platt@rainbowgames.co.nz

Or contact us at kiaora@rainbowgames.co.nz